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This privacy notice tells you what to expect us to do with your personal information.
Contents
Our Contact details
What information we collect, use, and why
Lawful bases and data protection rights
Where we get personal information from
How long we keep information
Who we share information with
How to complain
Our Contact details
Email: matters@littlemidhurst.co.uk
Registered Office: Little Midhurst Management Limited, Blue Spire Accountants, Cawley Priory, South Pallant, Chichester, PO19 1SY
What information we collect, use, and why
We collect or use the following information for service updates or marketing purposes:
Addresses
Marketing preferences
We collect or use the following information to comply with legal requirements:
Names
Addresses
Share transaction information
We collect or use the following personal information for dealing with queries, complaints or claims:
Names and contact details
Address
Account information
Shareholder or client accounts and records
Correspondence
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with.
Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete.
Your right to erasure - You have the right to ask us to delete your personal information.
Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information.
Your right to object to processing - You have the right to object to the processing of your personal data.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time.
There are some exemptions which mean you may not receive all the information you ask for. You can read more about this on the Information Commissioner’s Office website: www.ico.org.uk
If you make a request, we must respond to you without undue delay and in any event within one month. To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information for service updates or marketing purposes are:
Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability.
Our legitimate interests are:
Keeping you up to date with Community Newsletters and updates.
Our lawful bases for collecting or using personal information for legal requirements are:
Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:
Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability.
Our legitimate interests are:
Replying to and dealing with any complaints or enquiries you make to Little Midhurst Management Limited.
Where we get personal information from
Directly from you
Legal and judicial sector organisations
Third parties:
We may receive information about you from other Third Parties such as Estate Agents, Solicitors and the Land Registry Office when you buy a property in the Little Midhurst Estate.
How long we keep information
Shareholder Names, Addresses and Share Transaction information: 10 Years After the Shareholder ceases to be a Shareholder (Except in cases whereby information forms part of the companies statutory books, in which case details may be held indefinitely.
Minutes of Annual Shareholder Meetings: 10 Years
Financial Records: 6 Years from the end of the financial year
Who we share information with
We may share personal information with
Professional or legal advisors
Relevant regulatory authorities
Professional consultants
Organisations we’re legally obliged to share personal information with
Emergency services
Debt collection agencies
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline number: 0303 123 1113
Last updated: 20 May 2026
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